As a service provider, you use your help desk to assist end users with their problems. However, if the software you deploy lacks vital features, it will become quite difficult for you to keep your customers satisfied. Below is a list of components that will make your help desk software and systems outstanding:
Several Contact Channels
Customers should be able to access your help desk from a range of different channels including, social media, phone, email and live chats. This makes the problem solving process more convenient since people can choose the form they are more comfortable with.
There are many small actions that one can easily perform, but in times of stress, even they seem too difficult. This feature allows the system manager to automatically redirect repetitive queries to a knowledge base or an auto responder. In this way, the number of issues that your team must resolve decreases significantly and they can now focus on larger and more complicated queries.
The knowledge base should contain a frequently asked questions section, as well as other "How to" articles that guide users through the troubleshooting process. In this way, customers will be able to solve problems on their own without having to rely on help desk operators.
This is a great long term investment as it allows you to assess the types of issues your users face. This can also include other types of significant classifications that will allow the company to improve its products and its help desk response team's knowledge base.
The dashboard is a very convenient way to display important data. It allows the agent on the help desk to track ongoing tickets, new problems and performance levels such as information on the number of solved queries.
Issue Tracking System (ITS)
The ITS is a vital part of any functioning help desk. It allows the team to manage customer issues in an orderly manner while avoiding any confusion. It organises problems according to the type of problem, the agent and any other relevant forms of classifications.